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LMS Compliance Steps Up Sustainability Practices with New ESG Reporting Service

• The Group’s new ESG reporting service will be made available to global market subject to the laws, regulations and guidelines of each respective country
• The whole ESG report, which will also include recommendations for improvement, is estimated to take approximately 45 days to complete
• The Group’s certification division provides existing ISO audits that could be added to its new ESG reporting service to enhance a client’s sustainability practices

We are pleased to announce the launch of its new Environmental, Social, and Governance (“ESG”) reporting service. The addition of this new suite of solutions, including ESG data collection, impact assessment, reporting and advisory, will help businesses meet evolving sustainability standards and targets. This new ESG reporting service will be made available globally and will be highly attuned to the laws, regulations and guidelines of the client’s country of operation.

Under the new offering, the Group’s certification division will oversee environmental and social impact reporting in collaboration with a team of legal experts, who will be responsible for assessing legal compliance and the adequacy of a company’s existing ESG practices. The scope will include, but will not be limited to, drafting, reviewing and commenting on employee handbooks, personal data protection policies, as well as whistleblowing policies and anti-bribery policies. In addition, the Group will enlist the help of a chartered accountant to assess ESG expenditure under the year of reporting. The Group estimates to turnaround each report within 45 days.

The Group’s testing division is able to provide relevant environmental testing data and workplace safety assessment data related to carbon footprint, water quality, air quality, noise pollution, workplace safety and hygiene to enhance ESG reporting services. Additionally, the Group could offer clients with solutions and recommendations should the data fail to comply with relevant laws and requirements. The Group also provides digital solutions which include, but not limited to, real-time data acquisition systems and real-time self-surveillance systems.

To date, the Group’s certification division is able to provide a number of ISO audits¹ related to ESG compliance, such as ISO45001 (Workplace safety), ISO14001 (Environmental protection), ISO37001 (Anti-bribery), SA8000/SEDEX (Social audit) and SMETA (Supply chain audit). The abovementioned certifications¹ could be included in ESG reports as a resource for companies to improve their sustainability standards.

The launch follows the introduction of an enhanced regulatory framework for sustainability reporting by Bursa Malaysia, the stock exchange of Malaysia, in September 2022. The new requirements for main market listed issuers will be rolled out in phases, beginning with the disclosure of the common sustainability matters for financial year ending (“FYE”) on or after 31 December 2023 and culminating with the TCFD²-aligned disclosures for FYE on or after 31 December 2025.

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¹ While such ISO audits are conducted by the Group, only the audit of ISO45001 (Workplace safety) is certified by the Group and the audits of ISO14001 (Environmental protection), ISO37001 (Anti-bribery), SA8000/SEDEX (Social audit) and SMETA (Supply chain audit) are certified by third-party laboratories.

² Task Force on Climate-Related Financial Disclosures

"Independent data assessment is essential to ensure the integrity of ESG reporting and to drive positive change. We are confident that our proven track record in Malaysia makes us an ideal partner for companies that are becoming increasingly aware of the link between environmental sustainability and business growth. For this reason, expanding into the ESG reporting market is a natural progression for our business.", said Dr. Louis Ooi, MD of MY CO2 Group Sdn Bhd.

Testing

Coming Soon

To our certified client,

Re: Audit Activities During Covid-19 Pandemic

This memo is to provide guidance to MY CO2 Certification’s certified client on audit activities during the Covid-19 pandemic.

In light of the current Covid-19 situation, MY CO2 Certification’s conduct of audit will proceed as per scheduled with the implementation of precautionary measures as advised by the Government of Malaysia.

During the on-going Covid-19 pandemic, it’s important that MY CO2 to continue to act in accordance with the principles on which the certification system is based, so that the client’s businesses can continue to rely on certification services. Both MY CO2 Certification and certified clients need to be able to provide and perform our services even though we have limitation on the travel arrangement, access to the necessary materials, and reduced manpower and resources. MY CO2 Certification has therefore compiled these guidelines for certified client during the ongoing pandemic.

Conduct of Audit

1. Conduct of Audit on-site

1.1 The following audit shall be conducted on-site

a) Compliance audit

b) Extension of scope

1.2. As the wellbeing of our auditor are of the utmost importance, conduct of on-site audit during this period depends on the readiness of the auditor.

1.3 On-site audit are not allowed in areas that are designated as Conditional Movement Control Order (CMCO).

1.4 If an on-site audit is conducted during this period, prior to commencement of audit, certified client shall take measures as follows:

1.4.1 Should there be any positive COVID-19 cases in the organisation, the certified client to determine whether to proceed with the assessment or not:

a) If the certified client decides to continue with the audit, the client shall ensure the premises shall be sanitised;

b) If the certified client decides to postpone the audit, the certified client shall notify MY CO2 Certification as soon as possible and reschedule the audit to a suitable date.

1.4.2 Should the audit be conducted at high-risk certified client (e.g. laboratories that process COVID-19 samples), the audit can proceed if it is agreed between the audit team and the client. The laboratory shall ensure that all measures have been taken to provide a safe environment for the audit team to conduct the audit.

1.4.3 Should the certified client require the audit team to undertake a COVID-19 swab test, the cost of the procedure shall be borne by the certified client.

1.5 During the on-site audit, the certified client shall take measures as follows:

a) Provide suitable Personal Protective Equipment (PPE) such as face masks;

b) Provide hand hygiene solutions (e.g. hand sanitiser/soap and water);

c) Avoid contact (e.g: handshaking, appropriate social distancing) with the assessment team;

d) Provide a safe and suitable room/space for the audit team

2. Conduct of audit remotely

The following audit, but not limited to, can be conducted remotely (e.g. online platform, cloud sharing, video conferencing, teleconferencing etc.):

a) documentation review/adequacy audit,

b) surveillance,

c) transition audit.

3. Postponement of scheduled audit

3.1 Normally, a scheduled audit is conducted ± 2 months from the planned date. However, due to the COVID-19 Pandemic, the audit can be conducted up to 6 months from the planned date.

3.2 In cases where the certified client wishes to postpone the audit from the planned date, the certified client shall formally request in writing to MY CO2 Certification’s providing justification for postponement. MY CO2 Certification may consider to re-schedule the audit to a later date.

4. Failure to conduct scheduled audit

If the certified client fails to conduct the audit within the extended time, the certified client may request for a voluntarily suspension or MY CO2 Certification will initiate suspension or withdrawal of the certified client’s certification.

Should you have any enquiry, please contact us at 603-51223366.

Thank you.

Approved by,

General Manager

MYCO2 Certification Sdn Bhd

Date : 30th October 2020

Rules Governing the use of the Certification Marks

When successfully certified by MYCO2, organisations shall be permitted to use logos issued by MY CO2 Certification Sdn Bhd for use on their stationery and associated literature. The following rules shall be applied; failure to comply with the requirements will result in non-conformances being raised against the organisation and can lead to suspension and even legal action.

The certification mark is used as part of a set.

• The certification mark shows that the firm has been certificated by MYCO2 to ISO 9001, ISO 45001, ISO 22000, MS 1480 and MS1514.
• The accreditation mark shows that the certification was accredited by STANDARD MALAYSIA (only applied to ISO 9001, ISO 22000, ISO 45001, MS 1480 and MS1514).

The range of logos that may be used, as appropriate, are as follows:

To use on Stationery

 

 

MY CO2 CERTIFICATION SDN BHD    |    Business Hour: Mon - Fri (9:00am – 6:00pm)    |    Sat (9:00am – 1:00pm)    |    Sun & Public Holiday (Off)
40, Jalan Sepadu B25/B, 40400 Shah Alam, Selangor    T: 03-5122 3366    F: 03-5122 3386
16, Lengkok Kikik 1, Taman Inderawasih, 13600 Perai, Penang    T: 04-380 8282    F: 04-380 8280
15, Jalan Molek 1/8, Taman Molek, 81100 Johor Bahru, Johor    T: 07-355 8811    F: 07-3559808